To be honest, working with documents is not to everyone’s taste, especially when it comes down to a large volume of information carriers that needs to be scanned, archived, organized, and last but not least, to extract the key information from them. It is not by chance that software was invented to make the automatic processing of documents completely possible.
Smart Soft is the company that offers users exactly such a tool, which helps businesses in many aspects – productivity, financial stability, good reputation and saving time. Worth integrating into company structures!
What is automatic invoice scanning software – a brief overview?
At first glance, scanning documents and then archiving them may seem like an easy task, but when one gets down to it, it turns out to be something else. Here is more information:
- the complexity of managing a large volume of documents (invoices, bills of lading, contracts, insurance claims, employment questionnaires and many others) comes to the fore, because it is possible to make human errors in their processing, but not only that;
- to avoid such a risk, it is best to rely on a special technology developed to handle different types of documents and in an intelligent way. The software for automatic invoice scanning is exactly that solution that will facilitate and optimize the work in the accounting department (and not only) many times;
- easy to integrate with other technologies, easy to work with and multi-functional (and self-learning) it is a must-have for any modern company/organization seeking to improve its working principles and put them into practice. Smart Soft Invoice Scanning is a technology that can scan and import company invoices based on a set of criteria that are set in advance;
- ith the help of this tool, it is possible to transform paper invoices into a digital version, and then to sort them so that they can be found and accessed easily over time. The main points in this case are scanning, importing the documents into an electronic version, extracting the fields of key importance, classifying and saving time;
- reducing the likelihood of making mistakes is also among the highlights of automatic scanning and archiving of invoices. Taking all these details into consideration, it becomes clear that such software is not only recommended, but even mandatory for any larger company.
The number of companies that choose technologies for their business to automate all or most of the accounting processes is growing. This is done in order to facilitate the team of accountants, but not only – such solutions are intelligent in their sense, which turns them into a rational way to manage documents so that trivial mistakes are not made (sometimes due to carelessness or haste), to reduce salary costs, but also to improve business relations with partners and customers.
What the process involves – highlights
Automatic invoice scanning is a multi-step process. Among the highlights of this technology is scanning, which can be done against paper documents, but also with PDF formats. Both types are submitted directly into the program, and then the other steps follow.
Data capture is also among the highlights during automatic invoice scanning and archiving. This step reads key fields that write the document number and the supplier of the invoice – it relies on a predefined template that is defined by the software when a new document enters the system.
Exporting the document is the final step in automatic invoice scanning. After the documents are fully processed, they are transformed into pdf format so that they can later be easily found in the archive. This completes the scanning steps and the documents are ready to be archived.
What are the key advantages of this technology?
When it comes to the benefits of automatic invoice scanning software, there’s a lot to be said for it. In the following lines you will find some of them:
- user-friendly interface – the interface of Smart Soft’s software for automatic scanning of invoices is convenient, with a simple working principle, but at the same time very effective. In order for people to work with it, it is not necessary to go through a training course, because the physical intervention of the employees during the process is symbolic. Precisely this circumstance makes it very preferred by large and small companies, no matter what their field of development;
- memory – another advantage of the technology is its ability to save templates that have already entered the system and that have a similar structure. When a document with a similar or the same layout is found, it will be recognized by the software and processed afterwards;
- recognition with very high accuracy – Smart Soft Invoice scanning relies on OCR (Optical Character Recognition), which makes the technology extremely reliable and efficient.
Direct connection to the scanner, automatic document field detection and upgradeability are also among the strengths of the automatic invoice scanning software. If you want your business to flourish and become more and more successful, take advantage of this technology and take your company to a higher level!
